When You Fly
× WhenYouFly

Aircraft Scheduling and Maintenance Tracking

Book a Demo!

There's no better way to discover the benefits of WhenYouFly than to take a guided demo with one of our experts. We'll take you through a custom demo that addresses your needs. It only takes about 15 to 20 minutes.

Book a Demo

Free! Forever!

Sign up today for free. We don't require any credit card information. Why? Because we believe that flight scheduling and maintenance tracking should be absolutely free. How do we pay the bills? Through affiliate links and Patreon (coming soon).

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AD Summary Special

Airworthiness Directives are a central component to keeping you and your aircraft safe in the air. Sign up today and one of our A&P IAs will convert your paper AD Summary to our electronic format for FREE. A $100 value

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How To Sign Up

Watch this short video about how to sign up for our service.

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For Fleet Owners

Streamline your fleet operations with WhenYouFly, a product designed to help flying clubs, flight schools and aircraft fleet owners manage their business in the easiest, most efficient way possible.

For Pilots

Manage all of your airplane and pilot information in one place. Our easy to use system tracks all of your PIC time, endorsements, certifications and other pilot-related records. It also tracks all of your aircraft records, including ADs, hourly and yearly maintenance.

For Mechanics

Keep track of your client’s flight time, ADs and squawks. Schedule their plane for service and send them reminders. See all of your clients maintenance requirements in one simple to use dashboard.

When you sign up you get

  • WhenYouFly Version 1.15
  • Aircraft Scheduling
  • Pilot/Instructor Scheduling
  • Flight Logging
  • Maintenance Tracking
  • Billing

WhenYouFly is developed by pilots for pilots and thus is designed with a unique understanding of how the General Aviation world functions.

Sign up FREE

Try our software today. You can try our software right now by clicking the lovely orange button to the right. This will take you to the (fictional) Merrily Flying Club. Here you can login as a student pilot, pilot, instructor or admin and see how lovely the world is WhenYouFly.


  • dbird (student pilot)
  • marmon (pilot)
  • lharris (instructor)
  • winnie (administrator/scheduler)
  • fwilliams (administrator/full access>


  • WYFRocks1